Case Study · Hundehalterschule Hamburg · AI & Automation

Incoming invoices arrived by email, payments ran through the Qonto account and bookkeeping through Lexware. In between was manual work: pulling invoices from the inbox, matching them, reconciling payments, setting aside VAT and reserves.

Bookkeeping: Two AI agents handle it. One pulls incoming invoices from the inbox and matches them in Lexware. The other reconciles payments in the Qonto account and moves VAT and reserves to sub-accounts automatically. If you want more control, there's an approval step: the agent suggests the transfer, a person confirms with one click.

Three agents for everyday work, right in the chat:

• Knowledge agent: answers questions from the school's collected knowledge.
• Compliance agent: continuously checks laws and regulations for dog training schools, such as which licenses are required, and collects everything in a knowledge base.
• Market agent: keeps an eye on the competition, reviews the school's own website and marketing copy and gives the trainers concrete tips.

Over 60% less time spent on bookkeeping, live after two weeks. Transfers run fully automatically, with confirmation if wanted. All agents and the AI model run on their own servers.